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UCT Libraries' Services

Interlibrary Loans --- FAQs

Who may use ILL?
How do I submit online ILL requests?
How do I get books from other libraries?
How do I get journal articles that aren't available at UCT?
Can I borrow a thesis from another university?
What does an interlibrary loan cost?
How long does it take for an interlibrary loan to arrive?
What if I need an item very urgently?
How long can I keep books on interlibrary loan?
Can I renew an interlibrary loan?
Will I get a fine if I don't return an interlibrary loan on time?

 

 Who may use Interlibrary Loans?

  • UCT staff members and currently registered UCT students
  • UCT Council members, Emeritus Professors; honorary staff; and retired staff.
  • Retired T3 Contract staff: on request, when joining the Libraries. Lecturers and researchers visiting a UCT Department. (Service is restricted to the acquisition of photocopies only.)
  • Staff, Doctoral, and Master's students from institutions covered by the Committee of Higher Education Libraries of South Africa [CHELSA] Agreement: you may use ILL provided that your home institution is outside the Western Cape. A letter of introduction from your home institution must be produced. (Service is restricted to the acquisition of photocopies only, and will be provided at current South African Interlending Scheme rates.)
  • Prospective Masters and PhD students who have not yet registered to study at UCT. Your Library Subscriber Card and a letter of introduction from your Department must be produced. (Service is restricted to the acquisition of photocopies only.)
  • PGWC [Provincial Government of the Western Cape] staff members at UCT Teaching Hospitals may use ILL at the Health Sciences Library.

How do I submit online ILL requests? 

The Online ILL service is available to UCT staff and students who use the Chancellor Oppenheimer Library’s Interlibrary Loans Department on Upper Campus. 

How do I get books from other libraries?

Always check ALEPH first! We may have a copy of the book in one of our libraries. Submit an online request form.  Alternatively, complete a request form in the ILL department. A separate form must be filled in for each book.

 

How do I get journal articles that aren't available at UCT?

Always check the e-Journal Portal and ALEPH first! We may have a subscription to the journal you need.

Submit an online request form via the relevant libraries ILL page.  Alternatively, complete a request form in the ILL department.

A separate form must be filled in for each article.

Fill in the full title of the journal. (Ask at the Information Desk or consult these abbreviations lists if you only have an abbreviated title.)

Can I borrow a thesis from another university?

Always check the web, including our Theses & Dissertations page to see if the thesis you need is available online.

Submit an online request form via the relevant libraries ILL page.  Alternatively, complete a request form in the ILL department.

Theses from other South African universities may be borrowed on ILL, usually as a hard copy, but microfiche copies may be supplied.

International theses are more difficult to access. Please contact ILL to ascertain costs and delivery times. International theses can also be purchased online from Dissertation Express. If the thesis is not available from Dissertation Express, consult the web site of the university to which the thesis was submitted for ordering information or contact details.

For Open Access Theses and Dissertations see: http://oatd.org/

What does an interlibrary loan cost?

Local Requests Loans (books / theses): FREE

Photocopies:FREE

International Requests Photocopies: R150.00 (irrespective of length).
Loans (books): R800.00.

International Theses/Dissertations: Cost upon enquiry. (R500.00 minimum)

NB. International orders cannot be cancelled.

How long does it take for an interlibrary loan to arrive?

Materials from Western Cape libraries: 2 - 3 days (provided the requested item is not out on loan).

Materials from other South African libraries:
Books: Approximately 1-3 weeks Articles: Approximately 2-10 days (depending on delivery method)
International requests: Books: Approximately 3-6 weeks Articles: Approximately 3 days-4 weeks (depending on delivery method)

What if I need an item urgently?

If possible, go to ILL and hand in your request personally. To have a book delivered to UCT by courier (from within South Africa), you will be asked to pay the courier's fee (currently R 100.00).

How long can I keep books on interlibrary loan?

Local Loans: Loan periods vary from 3-6 weeks, depending on the supplying library.

International Loans: Loans are issued for 2-3 weeks.

Can I renew an interlibrary loan?

Local Loans: One renewal of 3 weeks is allowedsubject to approval by the supplying library.

International loans: are NOT renewable.

Will I get a fine if I don't return an interlibrary loan on time?

Local Loans: Yes, late returns incur fines of R2.00 per item per day up to a maximum of R100.00 per item, after which replacement charges may accrue. (The fine covers the costs of fines imposed by other institutions, and ensures that UCT Libraries maintain good working relationships with other interlending institutions.)

International Loans Yes, books returned after the due date will incur fines of R4.00 per item per day ... up to a maximum of R40.00 per item, after which the item may be classified as "lost" and you will be charged for replacement of the book.